By Steven M. Bragg

Your one-stop-shop for unparralled assurance of payroll keep watch over structures, top practices, measurements and studies, price account, and outsourcing. contains a step by step record of actions to persist with while establishing a payroll approach and the way to put in controls that wrestle payroll fraud.

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Distribute paychecks. Issue annual W-2 forms to employees and government. 14 Deposit withheld state income and other taxes. qxd 1/28/03 8:42 AM Page 15 Creating a Payroll System The flowchart does not mention the preparation of a direct deposit database that can be forwarded to a bank, since it is most unlikely that a company without means to calculate its payroll on a computer will be able to create the direct deposit database. 6 will require manual completion, which would not necessarily be the case if an in-house computerized system were used, as such systems often have the capability to produce these standard tax reports at the touch of a button.

North’s next task, determining the value of the benefits derived from the timekeeping system, was much more difficult. She found that the number of daily hours worked was used by the payroll staff to calculate and pay weekly wages to the direct labor employees. She described this function as a mandatory one for which the system had to provide sufficient data to calculate the payroll, but she could not ascribe to it a monetary value. Next she looked at the benefit of tracking hours by job worked.

The pay period schedule may be quite obvious for salaried personnel, since it should always fall on the same date; but employees who are paid on an hourly basis must know when a pay period ends, and this can vary in relation to the pay date. This is an especially common problem when the timekeeping system is on a weekly basis and the payroll system is on some other system, such as biweekly. • Form W-4. Every employee must fill out IRS Form W-4, in which they claim a certain number of allowances and, possibly, additional tax withholdings.

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